Using and managing Lists

Now that you have started to make and add to lists in Trove, there's even more that you can do with them.


Find your lists

Your Lists are accessible from your Trove profile:

  1. Login to your Trove account.
  2. Select your Username at the top right corner of the page.
  3. Select Lists from the drop-down menu to view your lists.

You can filter your lists using the filter buttons which appear at the top of the Lists page. Select one of the following filter buttons to allow you to view just your:

  • Personal lists
  • Collaborative lists
  • Lists I'm following

You can also search your lists using the filters boxes located under the filter buttons:

  • Containing - (text box) enables you to search and filter for lists containing particular words or text. Just enter your search term in the box and the search results will update to show only those lists which contain the search term you entered.
     
  • Added to - (drop-down) enables you to search for lists that have had new list items added to them:
    - Any time
    - Last hour
    - Last day
    - Last week
    - Last month
     
  • Role - (drop-down) enables you to search for lists using the level of permissions you have for a list:
    - Any role
    - List owner
    - List administrator
    - List collaborator

You can use the Reset filters link located below the filters, to clear or remove any filters you may have applied.


Use tags with lists

Make your list more discoverable by adding a tag to it. Only public and collaborative lists will have tags that are visible to the public.

To add a tag to your list:

  1. Login to your Trove account.
  2. Select your Username in the top right-hand corner of the page.
  3. Select Lists from the drop-down menu.
  4. Select the list that you want to add a tag to.
  5. In the Find out more on this topic... section, select the +Add a tag button. 
  6. Choose to make the tag public, or private (Public tags are visible to everyone).
  7. Enter a tag keyword.
  8. Select Save.

Follow a list

You must log in to your Trove account to follow a list.

A request to follow a list enables notifications in your Trove profile activity feed, so that you will receive a notification message in your Trove profile activity feed each time the list is changed or updated.

Note: You are only able to follow lists that are Public or Collaborative i.e. you cannot request to follow Private Lists.

To follow a list:

  1. Login to your Trove account.
  2. Go to the Lists category. 
  3. Search for and select the title of a list that you want to follow.
  4. Select the green Follow button, which appears on the far right of the list title, to follow the list.
  • Once you are following a list, you will receive notifications in your Trove profile activity feed each time the list is changed or updated.
     
  • You can check which lists you are following using the Lists I'm following filter button on the Lists tab in your Trove account.
     
  • Once you are following a list, you can select the green Unfollow button, which appears on the far right of the list title, to unfollow the list. This means you will no longer receive notifications in your Trove profile activity feed each time the list is changed or updated.

Note: You are only able to follow lists for which you are not a list owner, administrator or collaborator i.e. you cannot follow a Collaborative List if you have owner, administrator or collaborator permissions for the list.


Download a list

To download a list:

1. Login to your Trove account.

2. Go to the Lists category. 

3. Search for and select the title of a list that you want to download.

4. Select the Download this list button, which appears under the number of Items in this list.

5. Select a file format for the type of file format that you wish to download the list in:
- Comma separated values EXCEL
Select Show advanced export options if you wish to change the delimiter or settings for the excel format download
- JSON
- XML

6. Select the Download button to generate a file of the list contents in the requested format, or Cancel to exit without downloading.

7. Depending on the web browser you are using, the generated file (.csv, .json, .xml) should appear in your browser window and/or in the file folder which you have specified in your web browser settings to download any files to.

Note: Due to the limitations of the CSV format, only list item details will be included in the download. For the full list details please download in JSON or XML format.


Bulk add items to a list

To bulk add multiple items from search results to a list:

1. Login to your Trove account.

2. Conduct a search and view the search results for the items that you wish to bulk add to a list.

3. Select the Select works tick box located next to the Sort by drop-down at the top of the search results page.

4. Select the items you wish to bulk add to a list:

Change the Select all results radio slider, under the category heading at the top of a search results page to select all search result items on the current page

   OR 

   Change the Selected radio slider, under each individual search result to select individual search results items on the current page.

7. Select the blue Add to list button at the top of a search results page to add the selected items to a list.

8. You will be shown a pop-up box, listing the details of the search results items you have selected to add to a list.

9. Select from your available lists to add the item records to

   OR 

   Enter a name in the Make a new list field to create a new list.

10. Enter optional details about the item in the Reason for adding this item? field.

11. Select Add these results to a list to bulk add the items to a list, or Cancel to exit without saving.

12. You will be returned to your search results and shown an informational banner notification in yellow indicating:
The selected works have been added to the following lists: [list name]

Note: You are only able to bulk add search results from a single page of search results at one time. To bulk add search results from subsequent pages of search results, navigate to a page of results, and follow the steps above.

Note: The maximum number of items allowed in a list is 1000.


Edit or Delete a list

  1. Login to your Trove account.
  2. Select your Username at the top right corner of the page.
  3. Select Lists from the drop-down menu. 
  4. Go to the list and select Manage this list.

To edit list details:

Select the Edit list details button.

In this section you can:

  • Change the List name
  • Make the list public, collaborative or private (Public and collaborative lists are visible to everyone)
  • Enter an optional list description

Select the Save button to apply changes.

To delete a list:

  1. Select Delete this list.
  2. Select OK to confirm.